Administration Executive | Al-Futtaim Engineering & Technologies | Emirati Talent

Role Overview Al-Futtaim Engineering & Technologies is seeking a highly organized and detail-oriented Administration Executive to join our Emirati Talent program. In this multi-faceted role, you will be a key pillar of the Administration Department, ensuring the seamless operation of our offices, warehouses, and showrooms across the UAE. You will manage a diverse portfolio of tasks ranging from lease management and property attestation to vendor coordination and financial administration. Success in this position requires a systematic approach to asset management, a proactive attitude toward facility maintenance, and the ability to build strong relationships with both internal stakeholders and external service providers.

Key Responsibilities

Property & Lease Management

Lease Coordination: Assist in preparing documentation for the renewal and termination of leases for offices, staff accommodation (camps), warehouses, and showrooms.
System Integrity: Ensure all lease agreements are accurately captured and tracked within the REFX system to maintain real-time visibility of our property portfolio.
Regulatory Compliance: Manage the attestation of leases in accordance with the specific municipal requirements of each Emirate.
Facility Standards: Oversee the maintenance of premises to ensure they meet approved corporate standards, assisting with furniture procurement, refurbishments, and office relocations.

Data Management & Reporting

Record Governance: Ensure all administrative data is consistently updated, error-free, and managed within secure frameworks.
Analytical Reporting: Prepare and deliver comprehensive monthly reports covering key administrative metrics, budget utilization, and compliance indicators for senior management.

Facility Maintenance & Vendor Oversight

Contract Management: Manage Annual Maintenance Contracts (AMC) for critical systems, including HVAC, MEP works, IT infrastructure, waste management, and pest control.
Performance Monitoring: Coordinate with external vendors and monitor their service delivery to ensure cost-efficiency, technical compliance, and adherence to contractual SLAs.

General Administration & Finance

Financial Workflow: Create Purchase Requisitions (PRs) for all HR and Admin-managed services and verify vendor invoices to ensure accurate and timely payments.
Utility Management: Monitor and ensure the timely payment of utilities and telecommunication accounts to prevent any service interruptions.
Supply Chain: Maintain optimal stock levels for stationery and cafeteria supplies, coordinating replenishments based on historical consumption trends and budget allocations.

Required Skills & Qualifications

Eligibility: Must be a UAE National.
Education: Bachelor’s degree in Business Administration, Facilities Management, or a related field.
Technical Proficiency:
- Proficient in MS Office, with advanced skills in Excel and Word for data management and reporting.
- Familiarity with ERP systems (e.g., SAP/REFX) is a significant advantage.
Core Competencies:
- Systematic Approach: Highly organized with a proven ability to manage multiple administrative priorities simultaneously.
- Attention to Detail: Meticulous in data entry and contract review to ensure 100% accuracy.
- Communication: Strong interpersonal skills to effectively manage vendors and collaborate with cross-functional teams.
- Vendor Management: Ability to negotiate and monitor service agreements to drive operational excellence.

Why Join Al-Futtaim Engineering & Technologies?

As a cornerstone of the Al-Futtaim Group, we are committed to nurturing the next generation of Emirati administrative leaders. We provide a structured environment where your organizational skills directly impact the efficiency of our regional operations. You will gain exposure to large-scale facilities management and corporate governance while enjoying a supportive culture that values Respect, Excellence, Collaboration, and Integrity.

Are you ready to streamline the foundations of our regional operations? Apply today to join the Al-Futtaim Engineering & Technologies team.

More information

Job Location : Dubai, AE
City : Dubai
Company Name : Al Futtaim Private Company LLC
Date Of Job Posting : 31 Mar 2026

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