Executive Assistant (Remote)

Executive Assistant (Remote – Dubai Based)

Role Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the Owner of a diversified portfolio of companies operating across India. Based in Dubai and working remotely, you will act as a strategic “right hand,” managing complex schedules, international travel, and cross-border communications. This role is ideal for a professional who thrives in a fast-paced entrepreneurial environment, excels at anticipating needs, and maintains the highest levels of discretion while managing multiple business interests across different time zones.

Key Responsibilities

Executive Support & Strategic Coordination

• Calendar Management: Oversee the Owner’s daily schedule and long-term calendar, optimizing time management across multiple companies and time zones.

• Communication Lead: Act as the primary gatekeeper by prioritizing emails, messages, and calls; drafting responses on behalf of the Owner where appropriate.

• Meeting Oversight: Prepare comprehensive meeting briefs, agendas, and presentations, while ensuring all follow-up documentation and action items are tracked to completion.

• Confidentiality: Handle sensitive business and personal information with absolute professionalism and discretion.

Travel & Logistics

• Itinerary Planning: Coordinate complex domestic and international travel, including flights, luxury accommodation, ground transport, and visa requirements.

• Logistics Execution: Anticipate travel-related needs and provide real-time support to ensure seamless execution of all global itineraries.

Administrative & Operational Excellence

• Cross-Functional Liaison: Serve as a bridge between the Owner and internal departments (Finance, HR, Marketing, Operations) to ensure organizational alignment.

• Operational Tasks: Assist with document preparation, digital filing, expense tracking, invoice follow-up, and vendor coordination.

• Research & Analysis: Conduct targeted research and prepare executive summaries to support the Owner’s decision-making processes.

Stakeholder Management

• Professional Point of Contact: Serve as a sophisticated representative for the Owner when interacting with high-level clients, investors, and global partners.

• Relationship Management: Schedule and manage virtual and in-person meetings, following up on key action points to maintain momentum in business relationships.

Requirements

• Experience: 3–5 years of proven experience as an Executive Assistant or Personal Assistant supporting a senior executive or high-net-worth entrepreneur.

• Location: Must be based in Dubai and comfortable working in a fully remote capacity.

• Communication: Exceptional written and verbal communication skills in English.

• Technical Proficiency:

  • Expert knowledge of Google Workspace and Microsoft Office.

  • Proficient with virtual collaboration tools (Zoom, Slack) and project management software (e.g., Asana, Notion, or Trello).

• Core Competencies:

  • Advanced multitasking abilities with a “self-starter” mindset.

  • Ability to anticipate executive needs and work independently with minimal supervision.

  • Strong organizational and time-management skills tailored for cross-border operations.

Why This Role?

This is a unique opportunity for a Dubai-based professional to support a dynamic entrepreneur with a significant footprint in the Indian market. You will play a pivotal role in the operational success of multiple businesses, enjoying the flexibility of remote work while maintaining a high-impact, high-visibility position within a growing enterprise.

Ref: TG132214

Are you ready to become a strategic partner in our success? Apply today to join our executive team.

More information

Job Location : Dubai – United Arab Emirates
City : Dubai
Company Name : Tiger Recruitment 

More Jobs