Document Controller – Dubai, UAE

Document Controller | Parsons | Dubai, UAE

Role Overview Parsons is seeking an organized and detail-oriented Document Controller to join our project team in Dubai. In this essential role, you will be responsible for the lifecycle management of all project documentation, including technical submittals, correspondence, and regulatory records. You will establish and maintain robust filing systems, ensuring that workflows and communication protocols are consistently followed. By providing both administrative and technical reviews, you will play a key part in maintaining project integrity and ensuring that all stakeholders have access to accurate, up-to-date information.

Key Responsibilities

Document Governance & Filing

• System Management: Establish and maintain comprehensive physical and digital filing systems, schedules, and records for all project-related documentation.

• Correspondence Tracking: Log and file all project correspondence, reports, bulletins, and technical logs to ensure a complete and auditable project trail.

• Workflow Optimization: Develop simple, clear, and consistent file structures and implement controls to ensure communication protocols are easy for all team members to follow.

Technical Review & Submittals

• Contractor Submittals: Process and log contractor submittals and Requests for Information (RFIs).

• Compliance Review: Support the review of contractor submittals for compliance with contract documents, tracking all responses and ensuring timely turnaround.

• Coordination Support: Assist in the technical and administrative review of construction documents to confirm design intent and ensure effective coordination between various project elements.

Database & System Management

• EDMS Leadership: Utilize Electronic Document Management Systems (EDMS)—specifically Aconex—to manage the flow of information.

• Training & Guidance: Act in a lead capacity by training other team members on the use of project-related software and database concepts.

• Standards Adherence: Ensure all document management activities align with corporate procedures and industry best practices.

Required Skills & Qualifications

• Education: Bachelor’s Degree or Diploma in any discipline.

  • Note: UAE attestation of your certificate is required for this role.

• Experience: * Minimum of 5+ years of related work experience.

  • At least 5+ years specifically in Document Controls for large-scale engineering or construction projects.

• Software Proficiency: * Expert-level knowledge of Aconex (EDMS) is mandatory.

  • Thorough knowledge of database concepts and standard project-related software.

• Core Competencies:

  • Leadership: Ability to perform in a lead capacity and manage complex document workflows independently.

  • Communication: Excellent written and oral communication skills in English.

  • Organization: Exceptional organizational skills with a meticulous approach to record-keeping.

• Preferred Certifications: * Membership or certification in ECM (Enterprise Content Management) or ARMA (American Records Management Association) is highly preferred.

About Parsons

Parsons is a global leader in infrastructure and technology-driven solutions. We truly invest in our employees’ wellbeing and provide a culture where “the sky is the limit” for career growth. Join us and be part of a team that values diversity, excellence, and the quest to build a better future for Dubai.

Are you ready to be the backbone of project information management? Apply today to join the Parsons team in Dubai.

More information

Job Location : Dubai ,United Arab Emirates
City : Dubai
Company Name : Parsons 

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