EA – NO : Executive Assistant to Chief of Staff

Executive Assistant to the Chief of Staff

We are seeking a high-caliber Executive Assistant (EA) to provide mission-critical support to the Chief of Staff. In this role, you will function as a strategic force multiplier, ensuring seamless operational flow across leadership tiers and diverse business functions. This position is designed for a sophisticated administrative professional who excels in high-pressure, multi-stakeholder environments and possesses the foresight to anticipate organizational needs before they arise.

The Role: Operational Synergy & Executive Coordination

As the EA to the Chief of Staff, you will be at the center of the firm’s executive operations, managing complex workflows with precision and discretion.

• Strategic Coordination: Provide end-to-end administrative and operational support, ensuring effective control and communication across all internal and external leadership touchpoints.

• Complex Logistics: Lead advanced calendar management and scheduling across multiple time zones and stakeholders. Coordinate comprehensive travel itineraries (local and overseas) and high-level client visits.

• Executive Assets: Draft and refine high-stakes correspondence, including board-level presentations, meeting agendas, executive briefs, and comprehensive reporting packs.

• Governance & Follow-through: Record, track, and proactively follow up on decisions and action items from leadership meetings to ensure timely execution of firm-wide initiatives.

• Information Stewardship: Maintain strict confidentiality regarding sensitive corporate data, exercising sound judgment in all professional interactions.

• Project Support: Facilitate ad-hoc projects and optimize administrative workflows using digital collaboration and AI-enabled tools to drive efficiency.

Requirements

We are looking for a highly organized “right hand” with a service-oriented mindset and the technical proficiency to manage a fast-paced executive office.

• Experience: 3–5 years of proven experience in a similar EA or PA role, ideally supporting C-suite or senior leadership.

• Education: Bachelor’s Degree in Business Administration, Management, or a related field.

• Technical Mastery: * Advanced proficiency in MS Office (expert-level PowerPoint for storytelling and Excel for tracking).

  • High proficiency in digital collaboration and AI-enabled productivity tools.

• Communication: Exceptional written and spoken English with a mastery of professional business etiquette.

• Core Competencies:

  • Priority Management: Ability to remain calm under pressure while navigating competing high-priority tasks.

  • Attention to Detail: Meticulous approach to documentation, scheduling, and logistics.

  • Stakeholder Management: Ability to communicate clearly and professionally with senior internal and external leaders.

• Mindset: High integrity, proactive nature, and a strong “service mindset.”

Standardized Job Data

What We Offer

• Executive Exposure: Gain a front-row seat to the firm’s strategic decision-making and high-level operations.

• Innovation: Encouragement to utilize and implement AI and digital tools to redefine administrative excellence.

• Career Growth: A clear pathway toward Senior EA or Operational Management roles within the executive office.